Executive Assistant

  • Brooklyn, NY
  • Full Time
  • Operations
  • Mid Level

Executive Assistant to the Founders

Who You Are

You're a go-getter who goes above and beyond (a go-above-and-getter?), but you're still in touch with your oddball roots. You're organized, proactive, and you're fluent in the fine art of Getting Things Done - and in the range of tools and tactics it takes to do it. You're the Executive Assistant to the Founders we've been looking for, and you're going to join our team. 

What You’ll Do

As the Executive Assistant to the Founders, expect an ever-changing workday. You'll support our cofounders across a variety of business related tasks including calendar management and prioritization, organizing travel and accommodation, taking notes, and other organizational tasks. 

Specifically, you’ll be:

  • Keeping things running smoothly and happily for our founders
  • Understanding the business preferences and priorities of our founders in order to best support their time and to always be 3 steps ahead
  • Supporting our founders in maintaining relationships with key people to ensure progression in communications and to surface and pursue opportunities for collaboration
  • Coordinating executive communications, including taking calls, responding to emails and interfacing with clients and internal teams
  • Providing general administrative support, including assistance with budget reports, expense reports, and making travel arrangements
  • Managing ever-changing calendars, including arranging conference rooms for client meetings, and communication with internal & external parties 
  • Researching and preparing documents, reports, presentations, internal documents for review and presentation by and for executives, for team members and industry partners 
  • Recording and distributing minutes from meetings; tracking actions and helping to prepare for executive meetings
  • Managing inquiries quickly, proactively, and following through on tasks to successful completion
  • Embracing the culture, values, and goals of our founders when engaging with internal and external stakeholders
  • Working with the People + Culture team to keep a pulse of the overall company morale and sharing with the founders
  • May be asked occasionally for personal assistant support 

 

Our Must-Haves

  • Moderate to severe case of perfectionism with a strong work ethic (you can't help bu
  • t go above and beyond)
  • A positive attitude 
  • An active approach to problem solving, including strong project management, communication, and research skills
  • Technology savviness/computer literacy
  • Self-motivated, self-directed, hands-on, and participatory with strong results
  • A customer service-based energy with the ability to greet clients, vendors, job applicants, and other visitors with a high degree of professionalism and courtesy
  • Flexible and responsive to changing priorities
  • Able to maintain a high level of professionalism and secure sensitive information
  • Strong relationship-building skills
  • Expertise in Google docs and Gmail applications
  • Astute problem solving and strong critical thinking abilities

Where You’ve Been

  • 2+ years executive administration experience, ideally in a creative agency/company

*This role requires you to be in our Bushwick office 4 days a week*

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