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People & Finance Admin

Who You Are

You’re a detail-oriented go-getter who goes above and beyond (a go-above-and-getter?) armed with your cool and calm organizational skills. You have a knack for process, are proactive, and fluent in the fine art of Getting Things Done—and in the range of tools and tactics it takes to do it. You’re that mix between sworn people person and administration master, who knows that people plus process is the best recipe. You’re the People & Finance Admin we’ve been looking for, and you’re going to join our team.

What You’ll Do

As People & Finance Administrator at Madwell, expect an ever-changing workday. You’ll support our finance and people operations team at Madwell by maintaining employee files, generally keeping on top of our payroll process and preparing special reports for management. Basically keeping the ship sailing smoothly for a team of staff that spans Brooklyn, Denver and Hong Kong.

Specifically, you’ll be:

  • Responsible for maintaining the payroll processing in three offices, including new employees, leave, terminations and remuneration changes
  • Overseeing the administration of overtime, travel and other reimbursements
  • Coordinating between Madwell’s finance and people operations to ensure flow of employee data is up-to-date and accurate
  • Ensuring that new and existing Madwell policies and federal and state law are upheld, as well as preparing tax filings
  • Preparing month-end journals and reporting that integrates into Madwell’s financial system
  • Coordinating freelancer payroll through a third-party provider and maintaining proper records
  • Providing general administrative and office management support as needed
  • Keeping company time-keeping records accurate, complete and running reports as needed
  • The conduit for employee questions around payroll

Our Must-Haves

  • Moderate to severe case of perfectionism with a strong work ethic (you can’t help but go above and beyond)
  • Able to maintain a high level of professionalism, and comfortable handling highly sensitive information
  • Astute problem solving and strong critical thinking ability
  • Attention to detail
  • A flexible attitude when it comes to balancing a changing roster of priorities

Where You’ve Been

  • 3+ years in a payroll or HR administrator role
  • Previous experience in a creative agency or studio setting not a requirement, but a plus

We offer a competitive salary, collaborative work environment, and plenty of room for growth. Includes paid vacation, insurance, parental leave, and company activities.

Interested? Please Send Us:

  • Your resume
  • A nontraditional cover letter letting us know why you want in on Madwell

About Us

We’re Madwell, a full-service creative agency headquartered in sunny Bushwick with sister offices in Denver and Hong Kong. Get to know us at Madwell.com.

Our Diversity Commitment

We celebrate diversity in our employees and we’re committed to building a safe and inclusive workplace environment where we all can thrive. We’re proud to be an equal opportunity employer. We encourage future Madwellians from traditionally underrepresented and underserved communities to apply.

 

No phone calls or recruiters please.


 

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