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Office Coordinator

Who You Are

You’re a go-getter who goes above and beyond (a go-above-and-getter?). You’re organized, proactive, and obsessed with knowing what your team needs before they do. You’re fluent in the fine art of Getting Things Done—and in the range of tools and tactics it takes to do it. You’re a sworn people person who loves building relationships both in house and out. You’re the Office Coordinator we’ve been looking for, and you’re going to join our team.

What You’ll Do

As Madwell’s Office Coordinator, you’ll support our Directorial staff around the shop. From meeting and greeting clients and guests to monitoring resources and supplies to creating budgets for team events, you’ll be helping to keep things running smoothly for a team of 20+ creatives.

Specifically, you’ll be:

  • Providing general administrative support, including assistance with budget reports, travel arrangements, and workstation setup for new hires
  • Arranging conference rooms for client meetings, receiving guests, preparing refreshments and planning for any specific needs
  • Managing inventory for and stocking kitchen, office, and cleaning supplies
  • Securing office furniture and IT hardware as needed
  • Ensuring that the office is always clean and orderly (including acting as a point of contact for repair and cleaning services)
  • Helping to plan team events and develop Madwell culture, including researching event vendors & locations and preparing budgets
  • Performing other office support duties and responsibilities as needed

Our Must-Haves

  • Moderate to severe case of perfectionism (you can’t help but go above and beyond)
  • High energy, self-motivated, hands-on, and participatory with strong results
  • Flexible and responsive to changing priorities
  • Able to maintain a high level of professionalism and secure sensitive information
  • Strong relationship-building skills
  • Proficient in Word, Excel, and Outlook

Where You’ve Been:

  • 2-3 years’ administrative/office management experience
  • RiNo

Interested? Please Send Us:

  • Your resume
  • A nontraditional cover letter letting us know why you want in on Madwell

About Us

We’re Madwell, a full-service creative agency headquartered in sunny Bushwick with sister offices in Denver and Hong Kong. Get to know us at Madwell.com.

Our Diversity Commitment

We celebrate diversity in our employees and we’re committed to building a safe and inclusive workplace environment where we all can thrive. We’re proud to be an equal opportunity employer. We encourage future Madwellians from traditionally underrepresented and underserved communities to apply.

No phone calls or recruiters please.


 

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